How to write an Expression of Interest (2019 Update)
The tender process can seem daunting for new businesses. Learn what an expression of interest is and how to write a convincing one here.
Submitting an application for tender can be a complicated process involving documents, deadlines and negotiating the final agreement. Further, an important part of this is submitting an expression of interest. Despite this, being successful in your application can mean a lot for businesses wanting to make their mark in the industry. Writing an effective expression of interest will make your application not only stand out, but also save you time and money.
In this guide, we’ll outline what makes an expression of interest a compelling one, and also give you some tips for writing it.
What is an Expression of Interest?
An expression of interest is a document that a company writes in response to a tender process. A tender refers to the process where a government agency accepts bids for medium to large scale projects, usually within a certain time period. An expression of interest document is a way that an agency, particularly government agencies, can respond to prospective tenders and also eliminate respondents who do not have the capabilities, both technical or financial, to undertake the proposed work. On local, state and federal levels, all agencies must act within the procurement guidelines.
As a result, it is important that you understand the tender process on either a local, state or government level as tenders vary depending on the jurisdiction in which you are seeking the tender.
How to write an expression of interest
Step 1. Let opportunities find you
The tender process is an intricate process and you have to know where to look to access these opportunities. Tender advertisements/processes vary if you are applying for a tender on a local, state or national level. For example, Waverly Council, a Local Government Agency located in NSW, advertises their tender offerings on their website and the Local Government section of local media. A great tip is to subscribe to tender notifications for your industry in your local, state and national area. This way, you’ll be notified as soon as the opportunities become available and further, you’ll ensure you don’t miss out on anything with big potential.
You can find the tender notices for the following agencies at the address below:
|New South Wales||NSW Tenders|
|South Australia||South Australia Tenders|
|Northern Territory||NT Tenders Online|
|Australian Capital Territory||ACT Tenders|
|Western Australia||WA Tenders|
2. Find and review the tender
Great news! You have found a tender that you wish to write an expression of interest for. Tender documents require a substantial investment of your time and resources. In order to make sure you put your best foot forward, you need to also carefully consider whether you are capable of meeting the contract requirements. Further, you should bear in mind that expressions of interest are used to dismiss unqualified companies who cannot meet the technical or financial capacity to meet the proposed contract.
You therefore need to make sure that you can address the following:
- All sections of the Request for Tender, Quotation or EOI document
- Local Councils, State Government or Federal Government’s Conditions of Tendering requirements
- Tender Selection Criteria
- All Specifications and Conditions of the relevant Contract
- Confirm that you are able to provide the product/service in accordance with Council’s Terms and Conditions – carefully considering conditions such as price variation and also delivery requirements
- Make sure you or your business does not have any disqualifying factors such as conflicts of interests. These can include actual or potential conflicts of interest.
You should also carefully note the deadline for submitting your expression of interest. Make sure you have enough time to prepare your expression of interest, so you’re not rushing to submit it at the last minute.
3. Tips on addressing the selection criteria
The selection criteria is used to identify the key areas the agency wants addressed and should be used as a guide to cater your offer based on the accessible criteria. When addressing the selection criteria, use specific examples of how your product or service will add value to their organisation and likewise, how only your company can address the agency’s specific needs. Rather, the agency will mark your application against their selection criteria when it comes time to review it.
4. Make sure you include all relevant details
Before you press submit, double check that you have all the details you will need to include. Agencies will likely disregard applications which do not include all the required details. A quick list to make sure you include everything you need is included below:
- Australian Business Number (ABN)
- A company profile and capability statement
- Whether you propose to subcontract
- The price for each product or service you propose, and an indication of whether these are fixed or variable (e.g. based on exchange rates or consumer price index variations)
- Any conditions affecting the price
- Delivery details and charges
- A proposed schedule indicating milestones and also delivery dates
- Whether goods or services are periodic or recurrent
- GST and other taxes
- Applicable insurances
- Intellectual property rights (where relevant)
- A description of any variations you propose in meeting the conditions of the contract.
As you finish drafting your expression of interest, you should proofread our document. At the same time, you should also ensure that you have met all the requirements of the tender. Above all, being thorough and accurate in your document will increase your chances of success.
Finally, the tender process can be difficult to navigate the first time you do it. It’s also important that you carefully consider whether your company has the capabilities to deliver the terms of the tender. However, it’s an opportunity that can be hugely beneficial for your business. Not only will your business have a constant stream of work coming in, undertaking this type of work can create more brand awareness in your industry.
Jackie is the Content Manager at Lawpath and manages the content team. She has a Law/Arts (Politics) degree from Macquarie University and is an admitted solicitor in the Supreme Court of NSW. She's interested in how technology can help shape the future legal landscape.