Confidentiality Agreement (Mutual)

A Confidentiality Agreement is a legal document that you can use to disclose private or sensitive information to another party, while legally forbidding the other receiving party from disclosing that information to any other person or entity. This document is only enforceable if it is signed by you and the other party. Due to this, it is crucial that this document is signed and dated before sharing or receiving the confidential information.

This is a mutual (multilateral) Confidentiality Agreement, meaning both parties are bound to protect any confidential information disclosed. If you only want one party to be bound by the terms of the document, we also have a one-way Confidentiality Agreement available.

Use this Confidentiality Agreement if:

• You would like to (or need to) disclose confidential information
• You would like to stop confidential information (such as trade secrets) from falling into the wrong hands
• You would like to protect your confidential information
• You would like to have legal options available if your confidential information is compromised or disclosed

What does this Agreement cover?

• A description of the confidential information;
• Confidential rights and obligations of the parties;
• Protection of sensitive information;
• Return of confidential information at the end of the agreement;
• Obligations regarding proper use of the information; and
• Circumstances where disclosure is permitted.

Other names for this document include:

• NDA;
• Non-Disclosure Agreement; and
• Gag Order

Other documents you may need:

• Non-Disclosure Agreement (One Way)
• Heads of Agreement
• Intellectual Property Agreement

How long is a confidentiality agreement effective for?

It is not an essential element of a confidentiality agreement to impose a specific time-frame. It is recommended that your document should not contain a time-frame and an obligation of confidentiality remain until the information is no longer classified as confidential and enters the public domain. In cases where the parties decide to agree on a time-limit, to ensure enforceability, the deadline must not go over what is reasonably necessary to protect the legitimate interests of your business.

Will my confidentiality agreement be enforceable overseas?

Like many contracts, this document is only enforceable in the country or state specified in the agreement. Similarly, this document is governed by the law/s in the respective country or state it is executed in. If you intend to take legal action to enforce this Agreement or seek remedies for its breach, you will need to do so in the State or Territory Court the document was executed in. 

Should I ask my employees and interns to sign a confidentiality agreement?

One of the most common forms of Confidentiality agreements exists between an employer and employee. Confidentiality agreements are beneficial in the context of employment because they allow for a free-flow of confidential information within the workplace to maximise business productivity, while at the same time prohibiting employees from using or disclosing confidential information. Employment agreements also often include a binding confidentiality clause.

Who else should sign a confidentiality agreement?

Clients

When engaging with clients or potential clients, a business or entity may have the clients sign a confidentiality agreement when sensitive information is disclosed.

Vendors

A business that relies on third-party vendors who may have access their confidential information should get the vendor to sign a confidentiality agreement during their business relationship to ensure their information is protected.

Contractors

Having an independent contractor sign a confidentiality agreement where they may have access to confidential information during their employment, would prevent the contractor from acting on the information and protect the contracting entity.

Investors

Investors may be asked to sign a confidentiality agreement when commercially sensitive information is shared between the parties to ensure the information does not go public, and the information is protected.

What happens if the terms of my a confidentiality agreement are broken?

A confidentiality agreement sets out the rights of a party in the event of a breach by the other party. These rights may include:

• Obtaining an injunction in the event of an anticipatory breach (to prevent information from being released)
• Monetary compensation (damages) where a breach has already occurred