According to section 249H(2)(b) of the Corporations Act 2001 (Cth) (Act), at least 21 days’ notice must be given of a meeting of a company’s shareholders. However, a company may call a meeting on shorter notice if shareholders with at least 95% of the votes that may be cast at the meeting agree beforehand. Annual general meetings have different notice requirements.

This consent is for use where there is no holding company and there are two or more shareholders. You should attach the notice of meeting. Proprietary companies with two or more shareholders could alternatively use a circular resolution if all shareholders consented, see Shareholders' Circulating Resolution (Ordinary Resolutions and Special Resolutions). Sole shareholder companies should use a sole shareholder resolution. According to section 249H(4) of the Corporations Act, meetings may not be called on short notice where resolutions may be passed to remove an auditor, even where consent is given.

The consent should specify whether any special resolutions will be passed at the meeting.