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  • Calendarlast updated June 2018
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Document Overview

Regardless of the reason you are resigning from your position of employment, it is always important to leave on good terms. Whether you receive an offer for a new and exciting opportunity, want to venture out on your own, or just need a sabbatical, a Letter of Resignation is a formal and professional way to inform your employer of your intention and reason(s) for resignation.

Use this Letter of Resignation if:

  • You are informing your employer of your intention to resign from your current position of employment.

What does the Letter of Resignation cover?

  • Intention of resignation;
  • Employment contract details; and
  • Reason(s) for resignation.

Other names for Letter of Resignation include:

  • Resignation Letter; and
  • Notice of Resignation.

When is it necessary to write a formal Letter of Resignation?

Where formal Letters of Resignation is mandatory depends on the company’s requirements. However, letters of resignation are usually not necessary.

Should I resign by letter or in person?

It is preferred to resign in person, meeting in a private space. However one should follow up with a formal Letter of Resignation.

How much notice needs to be provided in my Letter of Resignation?

This depends on the time period you have worked with the business. Nevertheless, it potentially can be negotiated with your boss as it depends on the business and what their requirements are.

Do I need to sign my Letter of Resignation?

Yes. This indicates the intention you want the letter to have.

After submitting my Letter of Resignation, what are the next steps before leaving my role?

During the notice period, you should discuss the employment benefit transition with Human Resources and see if anyone could stand in for you, ensuring that your departure would not affect the business negatively. It would also be wise to leave handover notes however, these are recommended tasks.


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