Letter of Resignation

Letter of Resignation

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Under 5 minutes
Last updated December 2018
Last updated July 30, 2021
Suitable for all Australian states and territories
Suitable for all Australian states and territories

A Letter of Resignation is used to notify your employer that you are resigning from your position of employment. Customisable and ready for use in under 5 minutes.

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Document Overview

Regardless of the reason you are resigning from your position of employment, it is always important to leave your job on positive and professional terms. Whether you have received an offer for a new and exciting opportunity, want to venture out on your own, or just need a sabbatical, a Letter of Resignation is a formal and professional way to inform your employer of your intention and reason(s) for resignation.

What is a Letter of Resignation?

A Letter of Resignation is a document used to notify your current employer that you will be ending your employment. Your letter should outline the reasons and circumstances of your departure, you last day of work or the effective date of your resignation and the requisite notice period you are required to give. If you are unsure about what notice period you are required to give, you should refer to your employment contract or minimum notice period as stipulated by your modern award or enterprise agreement. 

Other names for a Letter of Resignation

A Letter of Resignation can go by a variety of names. This includes: Resignation Letter, Notice of Resignation, Formal Notice of Resignation and Formal Resignation Letter. 

Important things to include in your Letter of Resignation

Address to the employment you are departing from

To ensure that your Letter of Resignation is clear and concise, it is important to address your letter correctly. You should include your employer's name or company name and your employers street address/zip code. This information should be written on the top of the page. If you know exactly who your addressee is, you should address your Letter of Resignation to them. This may be your employers human resources department, manager or supervisor. It is also great practice to include your own personal details to ensure your employment can easily identify you. For instance, you should include your position title or job title, as well as your personal contact information. 

Intention of resignation

It is always great to include the reason you have decided to end your employment. This should be done in a professional manner. Also, expressing your appreciation and gratitude to your employer will ensure you are ending your employment on good terms. 

The date of your last day

Specifying dates is a must. Your Letter of Resignation should include: the date you intend to notify your employer of your resignation and the date of your last day of employment. Remember, the date of your last day of employment should always correspond to any terms surrounding notice periods as required by your employment contract, modern award or enterprise agreement.

Signature 

You should always provide your signature at the end of your Letter of Resignation. Proving your signature indicates that you intend for your Letter of Resignation to have full effect.

When is it necessary to write a formal Letter of Resignation?

Whether formal Letters of Resignation are mandatory depends on the company’s requirements. However, it is recommended that you provide a professional resignation letter to your employer for the sake of formality and professionality. It is always best to have everything in writing to ensure that both yourself and your employer are clear on the terms of your resignation. 

Should I resign by letter or in person?

It is usually a better option to notify your employer that you will be resigning before handing them a formal resignation letter. This allows both sides time to organise a meeting, in person or video call, to discuss the terms of your resignation. However, you should also use this meeting as a chance to hand over your Letter of Resignation. When ending employment, it is always better to have everything in writing.

Tips to remember when writing your Letter of Resignation

Keep it brief

You do not have to tell your employer every small detail relating to your resignation. For instance, if you are resigning for personal or sensitive reasons you will not have to disclose this in your letter. Furthermore, try to keep your letter to a maximum of 1 page. 

Keep a positive tone

Always keep a positive tone in your Letter of Resignation. Try to abstain from making any harsh comments or critics towards the employment you are leaving. Ending your employment positively and thus maintaining your employment relationship, even after it has ended, may bring about future networking and career opportunities.

After submitting my Letter of Resignation, what are the next steps before leaving my role?

During the notice period, you should discuss the employment benefit transition with Human Resources and see if anyone can stand in for you, ensuring that your departure would not affect the business negatively. It would also be wise to leave handover notes however, these are recommended tasks. After you have handed in notice of your resignation, you employer can choose to either pay you in liu of your notice period, or for you to work out your notice period. Some employees choose to take their notice period as annual leave, but this can only be done if your employer agrees.


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