Sports Venue Hire Agreement
A Sports Venue Hire Agreement is used to hire a venue for a sporting event.
(0 reviews)
Last updated December 18, 2024
Under 10 minutes
Suitable for Australia
Written by
Edwin Montoya Zorrilla
Reviewed by
Damin Murdock
Document Overview
This sports venue hire agreement is between the owner or manager of a sports venue (the licensor) and an individual or organisation which wants to rent the facility for a specific period of time for sports-related activities (the hirer).
Examples of situations where a sports venue hire agreement may be useful include:
- A gym or community center renting out its indoor sports facilities for local sports teams or organisations.
- A sports stadium renting out its venue for sporting events.
- A sports complex renting out its facilities for sports camps, clinics, or training sessions.
- A private sports facility renting out its indoor or outdoor sports amenities for private events or parties, such as birthday parties or corporate team-building activities.
The Legal Risk Score of a Sports Venue Hire Agreement Template
Our legal team have marked this document as low risk considering:
- The document places significant responsibility on the hirer to ensure that all aspects of the event, including compliance with laws, regulations, and safety standards, are met, which could lead to potential liabilities if not properly managed.
- The hirer is required to pay various fees and costs, some of which are contingent on circumstances that may change, potentially leading to unexpected financial burdens.
- The hirer must adhere strictly to the licensor's control over many aspects of the event, including choice of suppliers and service providers, which could limit the hirer's flexibility and increase dependency on the licensor's preferences and conditions.
Sports Venue Hire Agreement Checklist
Complete your free Sports Venue Hire Agreement with our checklist
Review and Confirm Details
Ensure that all the details filled in the document, especially those related to event dates, financial obligations, and technical requirements, are accurate and reflective of the agreed terms.
Secure Necessary Approvals and Licenses
Obtain all necessary permits, licenses, and approvals required for the event, as stipulated in the agreement, to ensure compliance with legal and regulatory requirements.
Coordinate with the Event Co-ordinator
Regularly communicate with the designated Event Co-ordinator to confirm arrangements, receive updates, and make any necessary adjustments to the event planning and execution.
Document Execution and Storage
Ensure that the agreement is signed by authorized representatives of both parties and store the document securely for reference and in case of future disputes or clarifications needed.
What does the Sports Venue Hire Agreement cover?
- Deposit and security bond.
- Hirer's obligations.
- Damage to the centre.
- Marketing, promotion and sponsorship.
- Rights of the Licensor.
- Catering, entertainment and merchandise.
- Insurance, indemnity and cancellation.
- Confidentiality and dispute resolution.
What are the benefits of having a Sports Venue Hire Agreement?
- Legal protection: A sports venue hire agreement outlines the terms and conditions of the rental, thus helping to protect both the sports venue owner/manager and the hirer in the case of any issues.
- Clears expectations and minimises misunderstandings: By clearly outlining the expectations and guidelines for the hire, a sports venue hire agreement can help to avoid misunderstandings or confusion about what is allowed and what is not allowed during the hiring period.
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