A Venue Hire Agreement is a contract between the owner or operator of a venue and a party that wishes to use the venue for a specific purpose. This agreement sets out the terms and conditions under which the venue will be hired, including the event times and dates, associated fees, and any additional services or equipment that may be required. This agreement helps to ensure that the event runs smoothly and that both parties are protected in the event that any issues arise.

This agreement may be used for a range of events, including corporate events, conferences, weddings, sporting events and concerts.

What does the Venue Hire Agreement cover?

• Deposit and security bond.

• Marketing, promotion and sponsorship.

• Catering, entertainment and merchandise.

• Insurance, indemnity and cancellation.

• Confidentiality and dispute resolution.

What are the benefits of having a Venue Hire Agreement?

A Venue Hire Agreement:

• Clearly outlines the terms and conditions of the hire: This agreement sets out the specific terms and conditions under which the venue will be hired, including the date and time of the event, rental fee, and any additional services or equipment required. This helps ensure that both the hirer and the venue owner are on the same page regarding the details of the event.

• Minimises misunderstandings: By having a written agreement that outlines the terms of the hire, there is less room for misunderstandings or miscommunications that can lead to disputes or disagreements.

• Protects the rights of both parties: This agreement sets out the rights and obligations of both the hirer and the venue owner, which helps protect both parties in the event of any issues or disputes that may arise.

• Provides a clear path for mediation: This agreement includes provisions for mediation, which can help resolve any disputes that may arise, thus avoiding costly legal proceedings and maintaining a positive relationship between the hirer and the venue owner.

Further information:

• Tips For Planning A Successful Small Business Event