Gift Policy
This Gift Policy is a workplace document that outlines how gifts can be received from people outside the company.
5.0 (1 reviews)
Last updated December 19, 2024
Under 5 minutes
Suitable for Australia
Written by
Edwin Montoya Zorrilla
Reviewed by
Damin Murdock
Document Overview
This policy is designed to ensure that gifts don’t lead to preferential treatment by an employee or an office or a department. This document outlines your expectations as an employer, as well as detailing the compliance measures your employees must adhere to with regards to gifts from clients.
Use this Gift Policy if:
- Your business would like to inform employees about the rules around gifts at the workplace.
- You want to encourage a preference-free workplace culture.
What does the Gift Policy cover?
- Purpose of the policy
- General rules governing the exchange of gifts
- Expected actions in cases of receiving gifts
- Exceptions to the rule
Other documents you may need:
- IT Policy
- Smoking Policy
- Social Media Policy
Further information:
The Legal Risk Score of a Gift Policy Template
Our legal team have marked this document as low risk considering:
- The policy strictly prohibits the acceptance of gifts from clients, contractors, or any related parties, which could limit relationship-building opportunities that might otherwise be facilitated by such exchanges.
- The exceptions to the policy, while accommodating moderate business courtesies, may still be perceived as restrictive, potentially impacting the natural flow of professional gratitude and recognition.
- The requirement for all received gifts that cannot be returned to be raffled off or donated might not align with the personal values or interests of all employees, potentially leading to dissatisfaction or disengagement.
Gift Policy Checklist
Complete your free Gift Policy with our checklist
Inform Relevant Parties
Ensure that all existing and potential clients, as well as contractors and agents, are professionally informed about the gift policy to ensure compliance.
Display Policy Publicly
Display the gift policy prominently in the workplace and on the company's internal website to ensure that all employees are aware and reminded of the policy guidelines.
Training and Awareness
Conduct regular training sessions for employees to clarify the nuances of the policy and the proper procedures for handling gifts that are received.
Monitor and Evaluate
Regularly review and assess the effectiveness of the gift policy and make adjustments as necessary to address any new challenges or changes in business relationships.
Use this Gift Policy if:
- Your business would like to inform employees about the rules around gifts at the workplace.
- You want to encourage a preference-free workplace culture.
What does the Gift Policy cover?
- Purpose of the policy
- General rules governing the exchange of gifts
- Expected actions in cases of receiving gifts
- Exceptions to the rule
Other documents you may need:
- IT Policy
- Smoking Policy
- Social Media Policy
Further information:
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