Deed of Release (Termination)

This Deed of Release (Termination) is to be used upon the termination of an employee. A Deed of Release is a legally binding document. In any employment setting, this Deed is used to resolve disputes between an employer and their employee or former employee. It is therefore a formal agreement between the employer and employee concerning how disputes will be dealt with. 

What is a Deed of Release?

A Deed of Release is a contractual agreement that acts to protect the employer from any employee or ex-employee disputes. This Deed of Release is to be used upon termination of the employee and it entitles an employer to release their employee from obligations in exchange for ex-gratis payments (i.e. lump sum payment) to the employee. Thus, a Deed of Release (Termination) will allow you to cover any final payments, releases, confidentiality and warranties by the terminated employee. A Deed of Release (Termination) will also allow you to deal with future issues smoothly, such as contractual claims or claims arising out of the termination of employment. This Deed may be particularly important in cases of unfair dismissal, where an employee is made redundant or where their performance has been unsatisfactory. 

Other names for a Deed of Release

A Deed of Release may also be known by a variety of different names. This includes a Deed of Settlement, Deed of Termination or Settlement Agreement.

Benefits of implementing a Deed of Release

The main benefit of implementing a Deed of Release agreement is that it provides mutual assurance to other parties about post release or post employment obligations or restrictions. This assurance can go a long way and will act to prevent disputes from arises or reemerging. Therefore, a Deed of Release can offer the following benefits:

• Clarification of post employment obligations and restrictions, such as a discharge of obligations clause, restraint of trade clauses etc
• Non-disparagement clauses
• Restraints on future claims or disputes 
• Entitlements owed to employees, such as annual leave, long service leave and/or any other bonus payments 

What’s the difference between a Deed of Release and a Termination Letter?

A Deed of Release is a formal document entered into between two parties when settling a dispute or to prevent one from occurring. It is a legal document that releases parties from their previous obligations and it is commonly used for settling transfer of title for property and when an employee leaves a company. A Deed of Release entitles an employer to release you from obligations in exchange for ex-gratia payments (i.e. lump sum payment) to the employee. It is used by employers to bar employees from bringing employment-related claims against them, an unfair dismissal claim or any other relevant claims.

In contrast, a letter of termination is used to terminate an employee’s employment when their performance or conduct has been unsatisfactory or the are being made redundant. The information that is included in a termination letter is identifying the reasons for their termination, specify the length of the notice period and advise the employee when their last day of work will be. Employees that have received termination letters are not barred from filing claims about unfair dismissals from their workplace. This means that employers remain vulnerable to the possibility of legal action and further compensation when only a letter of termination is used.

As an employer, will a Deed of Release protect me from an Unfair Dismissal Claim?

A Deed of Release will protect employers from an unfair dismissal claim. However, if the employee can prove that there was an element of duress, undue influence or unconscionable bargaining, it may not be legally enforceable and will be set aside. Duress is where the employer places excessive pressure on the employee to sign the Deed of Release.

Undue influence is another form of excessive pressure where the employee is under the assumption they were entering into a fair bargain, but no fair agreement can be reached. Additionally, another reason that a Deed of Release can be set aside is by demonstrating that there was unconscionable bargaining. This is where the employee was not aware of the implications of the document and there is a inherent imbalance of power between the parties. Some factors that can be used to show unconscionable bargaining is cognitive disabilities, lack of education and language skills.

Can I force an employee to sign a Deed of Release?

An employer cannot force or induce an employee to sign a Deed of Release, otherwise it can be set aside as being entered under undue influence or duress. However, if an employee was forced to sign a Deed of Release upon termination of employment, you should seek legal advice to determine whether you can be compensated against your former employer. This can be set aside by a court when an application is made. But, this is determined on the facts and circumstances of your case.

Is a Deed of a Release legally enforceable?

A Deed of Release is a legally binding agreement that is entered between an employer and employee, on termination of employment. If there is uncertainty over some of the terms of the Deed of Release, it is important to get legal advice to determine the meaning and effect of that clause and whether they are enforceable to your case. If this particular clause is not enforceable, the lawyer can order that the term be removed or narrowed.

Should a lawyer review my Deed of Release?

It is important you speak to a lawyer before signing a Deed of Release. A Deed of Release will prevent you from making claims against your former employer so it is important to understand the extent of the clause and what you are giving up, in exchange for a lump sum payment. A lawyer should determine whether this Deed of Release will impose a blanket ban on all claims against your former employer or only for specific disputes. Also, lawyers should review the Deed of Release to determine whether your employer will provide you with a reference for future job applications. This will be very important if you want to continue working in the same industry.

Related Documents:

• Reference Letter (Business) 
• Termination letter (Notice or Payment in Lieu) 
• Deed of Release (Redundancy)