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Notice of Directors' Meeting

A Notice of Directors' Meeting document gives directors of a company the required notice of an upcoming directors' meeting, where one or more resolutions will be voted on.


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Document Overview

The company’s directors are generally responsible for managing the company’s business. Therefore, the directors’ meetings are the forum in which the directors make decisions relating to the board of directors’ oversight role of the operations and the management of the company.

A directors’ meeting may be called by a director giving reasonable notice individually to every other director, according to section 248C of the Corporations Act 2001 (Cth) (Corporations Act). This rule, however, is a replaceable rule, which means that any conflicting rule in the company constitution takes precedent over it.

As of February 2022, the Corporations Act allows companies to use technology to convene and hold meetings and distribute meeting-related materials.

What does the Notice of Directors' Meeting cover?

  • Date, time, and location of the meeting.

  • Resolutions to be considered.

What are the benefits of a Notice of Directors' Meeting?

  • By providing written notice to the directors of the company, the company can ensure that it is complying with legal requirements, including those set out in the Corporations Act or its constitution.

  • It provides clarity by outlining the date, time, location, and agenda of the meeting, ensuring that all directors are informed about what will be discussed.

  • Reasonable notice can increase the likelihood that all directors will be able to attend the meeting and participate in the decision-making process.

  • It allows directors to prepare for the meeting, while also improving productivity. Reasonable notice allows directors review any relevant documents and consider any concerns they may have in preparation for the meeting.

  • The notice serves as a written record of the meeting, including the date, time, location, and agenda.

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