Casual Conversion Acceptance Letter
This Employee Acceptance Letter for Conversion to Full-Time or Part-Time Employment confirms a casual employee's acceptance of the opportunity to become a part-time or full-time employee.
4.0 (1 reviews)
Last updated December 19, 2024
Under 10 minutes
Suitable for Australia
Written by
Edwin Montoya Zorrilla
Reviewed by
Damin Murdock
Document Overview
Until 26 August 2024, the following requirements apply:
Within 21 days of a casual employee's first work anniversary, employers are required to either make a written offer of conversion to the casual employee; or advise the employee in writing that the employer is not making an offer of conversion and tell them why.
An offer of conversion needs to be made if:
the employee has been employed by the employer for a period of 12 months ending on the day the assessment is made;
during at least the last 6 months the employee has worked a regular pattern of hours which, without significant adjustment, the employee could continue to work as a full-time or part-time employee; and
the employer does not have reasonable grounds not to make an offer.
This requirement does not apply to employers that are small businesses with fewer than 15 employees at a particular time.
Employees who were casual before 26 August 2024 will remain casual under the new definition unless they convert to permanent employment.
The way the new conversion provisions apply is as follows:
- For casuals employed before 26 August 2024, the previous conversion requirements continue to apply for 6 months, or 12 months if employed by a small business employer. Following that point, the new requirements apply.
- For casuals employed on or after 26 August 2024, the new requirements apply.
Following 26 August 2024, the new requirements apply:
Employers are no longer required to make an offer of casual conversion. Rather, the employee is entitled to notify their employer of their intention to convert to a permanent role where the employee has been employed for at least 6 months, or 12 months if working for a small business with fewer than 15 employees.
Employees can’t notify their employer of their intention to change to permanent employment if they:
are currently engaged in an ongoing dispute with their employer about casual conversion, or
in the last 6 months:
The employer can refuse the change if any of the following apply:
the employee still meets the definition of a casual
there are fair and reasonable operational grounds for not accepting the notification, including:
accepting the change means the employer isn’t complying with a recruitment or selection process required by law.
Use this letter if:
You have previously sent the employee an offer to convert them from casual employment to part-time or full-time employment.
You want to be compliant with the recent updates to the Fair Work Act 2009.
What does this letter cover?
A letter confirming acceptance of the offer of part-time or full-time employment
Commencement date
The days and times the employee will be working in the new role
Further information:
The Legal Risk Score of a Casual Conversion Acceptance Letter Template
Our legal team have marked this document as low risk considering:
- The document lacks specific details such as the job title, the nature of employment, and other critical terms, which might lead to misunderstandings or unmet expectations between the parties.
- The document mentions that the conversion to employment will take effect on a certain date, but does not specify the date, which could lead to confusion about when the terms of employment begin.
- While the document invites the employee to discuss any issues, it does not specify how or through what means communication should occur, potentially leading to ineffective communication.
Casual Conversion Acceptance Letter Checklist
Complete your free Casual Conversion Acceptance Letter with our checklist
Verify Information Accuracy
Ensure that all placeholders in the document such as dates and job titles are accurately filled out.
Confirm Receipt
Send the completed document to the employee and confirm that they have received it.
Schedule a Follow-Up Meeting
Arrange a meeting with the employee to discuss any questions they might have regarding their employment conversion.
Document Storage
Properly file and store the document for future reference and legal compliance.
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