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Letter of Employment Offer

A Letter of Offer of Employment is a document that is sent by an employer to an applicant who has been chosen for a job.


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Document Overview

A letter of offer is a document that is sent by an employer to an applicant who has been chosen for a job. The letter officially documents the applicant’s acceptance of the employment offer. As an employer, it is wise to have this confirmation made in written form, especially with regards to the terms that both parties have agreed to. This is particularly useful to refer back to in instances where the employment conditions are disputed.

To be effective, the letter must be signed by an authorised representative of the employer (typically the HR manager).

When sending a physical copy of this letter, you should enclose two copies: one for the employee to keep, and another for them to sign.

Use this Letter of Offer If:

  • You want to formally document the acceptance of your employment offer

  • You want to outline the key terms and conditions of the employment arrangement

  • You want to protect yourself from disputes over conditions of employment

What does this Letter of Offer cover?

  • Acceptance of employment offer

  • Commencement

  • Position, duties, and working hours

  • Salary and additional benefits

  • Probation period, notice period, annual leave and termination provisions

  • Confidentiality provision

  • Non-compete provisions

  • Intellectual property provision

Other documents you may need:

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