Within 21 days of a casual employee's first work anniversary, employers are required to either make a written offer of conversion to the casual employee; or advise the employee in writing that the employer is not making an offer of conversion and tell them why.

An offer of conversion needs to be made if:

• the employee has been employed by the employer for a period of 12 months ending on the day the assessment is made;

• during at least the last 6 months the employee has worked a regular pattern of hours which, without significant adjustment, the employee could continue to work as a full-time or part-time employee; and

• the employer does not have reasonable grounds not to make an offer.

This requirement does not apply to employers that are small businesses with fewer than 15 employees at a particular time.

Use this letter if:

• You want to notify a casual employee that they will not be converted into a permanent position.

• You want to be compliant with the recent updates to the Fair Work Act 2009.

What does this letter cover?

• A letter notifying the employee that they will not be converted into a permanent role

• The reason for not converting the employee into a permanent position

Further information:

• Letter of Offer of Employment

• Can an Offer of Employment be Withdrawn?