Letter of Casual Conversion to Part-Time or Full-Time Employment
This Letter of Casual Conversion to Part-Time or Full-Time Employment offers a casual employee the opportunity to become a part time or full time employee.
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Last updated December 19, 2024
Under 10 minutes
Suitable for Australia
Written by
Edwin Montoya Zorrilla
Reviewed by
Damin Murdock
Document Overview
NOTE: To complete this document, please ensure that you attach the proposed employment agreement to this letter for the employee to review.
Until 26 August 2024, the following requirements apply:
Within 21 days of a casual employee's first work anniversary, employers are required to either make a written offer of conversion to the casual employee; or advise the employee in writing that the employer is not making an offer of conversion and tell them why.
An offer of conversion needs to be made if:
- the employee has been employed by the employer for a period of 12 months ending on the day the assessment is made;
- during at least the last 6 months the employee has worked a regular pattern of hours which, without significant adjustment, the employee could continue to work as a full-time or part-time employee; and
- the employer does not have reasonable grounds not to make an offer.
This requirement does not apply to employers that are small businesses with fewer than 15 employees at a particular time.
The way the new conversion provisions apply is as follows:
- For casuals employed before 26 August 2024, the previous conversion requirements continue to apply for 6 months, or 12 months if employed by a small business employer. Following that point, the new requirements apply.
- For casuals employed on or after 26 August 2024, the new requirements apply.
Following 26 August 2024, the new requirements apply:
Employers are no longer required to make an offer of casual conversion. Rather, the employee is entitled to notify their employer of their intention to convert to a permanent role where the employee has been employed for at least 6 months, or 12 months if working for a small business with fewer than 15 employees.
Employees can’t notify their employer of their intention to change to permanent employment if they:
- are currently engaged in an ongoing dispute with their employer about casual conversion, or
- in the last 6 months:
The employer can refuse the change if any of the following apply:
- the employee still meets the definition of a casual
- there are fair and reasonable operational grounds for not accepting the notification, including:
- accepting the change means the employer isn’t complying with a recruitment or selection process required by law.
The Legal Risk Score of a Letter of Casual Conversion to Part-Time or Full-Time Employment Template
Our legal team have marked this document as low risk considering:
- Changing from a casual to a part-time or full-time role could mean a reduction in hourly pay due to the loss of casual loading, which might affect your immediate financial income.
- There is a specified deadline to respond to the employment offer, and failing to reply within this timeframe means you will automatically forfeit the opportunity to change your employment status.
- Upon accepting the offer, you will be bound by the terms of the new employment contract, which could include different conditions than your current arrangement, potentially altering your employment benefits and obligations.
Letter of Casual Conversion to Part-Time or Full-Time Employment Checklist
Complete your free Letter of Casual Conversion to Part-Time or Full-Time Employment with our checklist
Review the Attached Employment Contract
Ensure you thoroughly read and understand the terms set out in the attached employment contract before making a decision.
Respond in Writing by the Deadline
Submit your written decision regarding the employment offer by the specified deadline to ensure your response is considered.
Sign and Return the Employment Contract
If you decide to accept the offer, sign and return the attached employment contract to formalize your acceptance and the terms of your new employment status.
Contact for Clarifications
Do not hesitate to contact the sender of the letter if you have any questions or need clarification on any aspects of the offer or the employment contract.
What does this letter Cover?
- An offer of employment converting an employee from casual employment to part time or full time employment.
Further Information:
- What is the Difference Between Casual vs Full-time Employment?
- Casual Versus Part Time Employees: 5 Key Differences
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