A Request for Tender (RFT) document is a formal, structured invitation to suppliers or service providers to submit competitive bids for goods or services required by an organization. It outlines the scope of work, project specifications, contractual terms, and conditions, as well as the evaluation criteria and submission guidelines. The RFT is an essential tool for commercial parties in the procurement process, facilitating a transparent and competitive environment that ensures the best value for money.

An RFT promotes fair competition by providing equal opportunities to all potential suppliers, thereby encouraging innovation and cost-efficiency. Moreover, the RFT process allows organisations to identify the most suitable providers for their needs, ensuring that the chosen supplier has the necessary experience, resources, and capabilities to deliver the desired outcomes.

Furthermore, the RFT document serves as a comprehensive record of the organization's requirements and expectations, minimising the possibility of misunderstandings and disputes throughout the project's lifecycle. By clearly outlining the project's scope, timelines, and performance standards, the RFT helps both parties establish a common understanding of their respective roles and responsibilities.

In summary, a Request for Tender document is a critical component of the procurement process that enables organisations to secure the best possible solutions for their needs while promoting a competitive and transparent market landscape. By utilising this document, commercial parties can effectively manage risks, maintain accountability, and ensure the successful execution of their projects.

NOTE that many key variables for this document are in draft form as [VARIABLES], as some parts of the RFT are intended to be filled and modified by any parties.

What does the Request for Tender cover?

• scope of work;
• contractual terms and conditions;
• evaluation criteria; and
• submission guidelines.