Shareholder Proxy Form
This Shareholder Proxy Form can be used when a shareholder cannot attend a meeting and they wish to appoint a representative by proxy.
(0 reviews)
Last updated December 18, 2024
Under 10 minutes
Suitable for Australia
Written by
Edwin Montoya Zorrilla
Reviewed by
Damin Murdock
Document Overview
This Shareholder Proxy Form outlines the standard form of an appointment of a proxy by a shareholder for a particular general meeting of a proprietary company. It is in conformity with the Constitution (Proprietary Company) document, but users should check whether the constitution of their company contains specific rules regarding the appointment of proxies, including the form and content of the proxy form, as these must be followed for the proxy to be effective.
If your company sends a proxy appointment form for a meeting, it must be sent to all members with voting rights who are eligible to assign a proxy.
The Legal Risk Score of a Shareholder Proxy Form Template
Our legal team have marked this document as low risk considering:
- The proxy holder is granted discretion to vote as they see fit if no specific instructions are provided, which could lead to decisions that might not align with the shareholder's intentions.
- The document does not specify any qualifications or restrictions regarding who can be appointed as a proxy, potentially allowing unsuitable individuals to represent a shareholder's interests.
- There is no mention of how to handle conflicts of interest that might arise if the proxy's decisions could benefit them at the expense of the shareholder.
Shareholder Proxy Form Checklist
Complete your free Shareholder Proxy Form with our checklist
Verify Proxy Details
Ensure that all details about the proxy, including their name and the capacity in which they are appointed, are correctly filled out on the form.
Specify Voting Instructions
To ensure your voting preferences are clearly understood, specify how the proxy should vote on particular resolutions if you do not want them to vote as they think fit.
Submit the Form Before Deadline
Submit the completed proxy form to the designated recipient well before the meeting to ensure it is processed in time.
Confirm Receipt
Contact the company or the meeting organizers to confirm that your proxy form has been received and accepted.
What are the benefits of a Shareholder Proxy Form?
- It provides flexibility and convenience for shareholders who want to ensure that their votes are counted at a company's general meeting, even if they are unable to attend in person.
- It allows shareholders to have a say in the decision-making process of the company and helps to ensure that their interests are represented.
Further information
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