ESS Documentation

ESS Documentation

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1st document free
4.7 (11)
Under 15 minutes
Under 15 minutes
Last updated December 2018
Last updated March 23, 2021
Suitable for all Australian states and territories
Suitable for all Australian states and territories

This ESS (Employment Share Scheme) Documentation is suitable for employees of small businesses in Australia. Customisable and ready to use in under 15 minutes.

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Document Overview

Employee Share Schemes (ESS) give startups a way to issue shares (or options to purchase shares) to their employees. This provides employers with a means for attracting and retaining staff in line with shareholder interests, as the better the company performs the more financial benefit the employee will receive. 

Under the changes made to the Tax Act, from 1 July 2015 onwards, a special "ESS Start-Up Concession" is available to eligible companies. This ESS Offer and Plan consists of two Government standardised documents and a Board Resolution which you require when implementing your ESS. 

The Employee Option Plan within this document establishes the company's ESS for Options. The Offer Letter is used to offer these options to eligible employees as well as outline the specific terms of the offer to each employee. The Board Resolution is required to document the approval of an employee's participation in the company's Employee Option Plan.

Use this ESS Offer and Plan if: 

  • You are establishing an Employee Share Scheme for Options and would like to offer Options to eligible employees.

Why do you need this ESS Offer and Plan?

An ESS offer and plan is necessary to establish your employee option plan and to set out specific terms of an offer of options to an employee. Apart from being legally compliant, it is important to clearly state any specific terms when offering options to prevent potential disputes.

What is included in this ESS Offer and Plan?

  • Company details
  • Employee details
  • Offer letter and acceptance of offer letter
  • Administration of option plan and delegation
  • Treatment of options for leavers
  • Issue of ordinary shares in respect of exercising options
  • Procedure on exit event
  • Listings
  • Reorganisation event
  • No effect
  • Exercise price of options and market value of shares
  • Number of options
  • Default vesting conditions or customised vesting conditions
  • Restrictions on disposal of options
  • Board resolution to approve participation 
  • Option exercise notice

Further Information:


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