Employee Exit Policy
This Employee Exit Policy outlines a process to follow when an employee is leaving your employment.
3.5 (2 reviews)
Last updated December 20, 2024
Under 5 minutes
Suitable for Australia
Written by
Edwin Montoya Zorrilla
Reviewed by
Damin Murdock
Document Overview
Having a clear process to follow during Employee Exits will ensure you protect your business and its assets and help the employee leave with dignity. The employee exit process should always be set in writing. A written record can help protect a business if any questions or legal issues arise regarding the employment exit.
An exit interview is an extremely valuable organisational effectiveness tool, as it can help companies to understand the employee’s perceptions and experiences and get feedback about the job the employee held, their work environment and your place. Generally, it is recommended that all employees who voluntarily terminate the employment with your company are required to participate in exit interviews.
Use this Employee Exit Policy if:
- You would like to terminate the employment of an employee or an employee would like to resign or retire;
- You would like to concisely explain to the employee exit policy and ensure all the properties of your company are returned;
- You want to follow all the proper processes in exiting the employee; and
- You would like to have a record of the employment exit in the event of any legal action.
The Legal Risk Score of a Employee Exit Policy Template
Our legal team have marked this document as low risk considering:
- There is a risk that sensitive information disclosed during the exit process may not be adequately protected, as the document only generally states that all information will remain confidential to those involved in the process without detailing specific confidentiality measures or protocols.
- The requirement for an employee to undergo a medical examination could pose a risk related to compliance with privacy and employment laws, as this process involves handling sensitive health information.
- The process for redundancy and redeployment is outlined, but the criteria for determining suitability for redeployment and the specifics of the redundancy payment calculation are not detailed, which could lead to misunderstandings or disputes.
Employee Exit Policy Checklist
Complete your free Employee Exit Policy with our checklist
Review by Legal Expert
Ensure the document is reviewed by a lawyer to confirm compliance with current employment laws and regulations.
Confidentiality Protocols
Establish and clearly document specific confidentiality protocols to safeguard sensitive information during the employee exit process.
Training on Procedures
Conduct training sessions for supervisors and HR personnel to ensure they understand and correctly implement the policies outlined in the document.
Regular Policy Updates
Regularly review and update the policy to adapt to changes in legislation, organizational needs, and feedback from exit interviews.
What does the Employee Exit Policy cover?
- Documents the processes of employee exit for different types of termination;
- Informs the recipient that the employment contract is ended; and
- Sets out the requirements of exit interviews
Other names for Employee Exit Policy include:
- Employee Exit Procedure;
- Employee Exit Plan; and
- Staff Exit Policy
Further information:
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